{"id":230879,"date":"2026-05-19T17:58:59","date_gmt":"2026-05-19T15:58:59","guid":{"rendered":"https:\/\/iffr.com\/en\/?page_id=230879"},"modified":"2026-05-19T17:59:05","modified_gmt":"2026-05-19T15:59:05","slug":"guest-coordinator","status":"publish","type":"page","link":"https:\/\/iffr.com\/en\/about-us\/vacancies\/guest-coordinator","title":{"rendered":"Guest Coordinator"},"content":{"rendered":"\n<p>International Film Festival Rotterdam (IFFR) presents a leading film festival and year-round programme. We support new and adventurous filmmaking talent, also beyond the screening room, through initiatives such as CineMart, the Hubert Bals Fund, Rotterdam Lab and other industry activities.<\/p>\n\n\n\n<p>Every year, IFFR welcomes over 2,000 guests from the film industry, including more than 400 filmmakers who are part of the festival programme. The Guest team, which falls under the International Relations department, plays a key role in communicating with guests before and during the festival. They organise their travel to Rotterdam and ensure they have an unforgettable experience at the festival.<\/p>\n\n\n\n<p>As Guest Coordinator, you report to the Head of Guest and International Relations and work closely with the Guest Team, Programme Operations, Communications and Pro. You will act as a central point for coordination and operational execution of guest-related services and processes.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">About the role<\/h2>\n\n\n\n<p>The Guest Coordinator supports the delivery of IFFR\u2019s content strategy by coordinating the daily operations of the Guest team. The role ensures that workflows and communication run smoothly, deadlines are met, and invited filmmakers and delegations experience professional, warm and well-organised guest services in line with IFFR\u2019s values.<\/p>\n\n\n\n\n\n\t<div data-name=\"acf\/block-accordion\" class=\"aligncenter\" >\n\t\t<div class=\"flex flex-col gap-4 md:gap-6\">\n\t\t\t\n\t\t\t\n<ul data-component=\"accordion\" class=\"flex flex-col gap-2\">\n\t\t\t<li>\n\t\t\t<details  class=\"rounded-lg group bg-base-300\">\n\t\t\t\t<summary class=\"flex items-center justify-between gap-2 p-4 list-none cursor-pointer md:py-6\">\n\t\t\t\t\t<h3 class=\"font-heading md:text-md\">\n\t\t\t\t\t\tKey responsibilities\n\t\t\t\t\t<\/h3>\n\n\t\t\t\t\t\t\t\t\t\t<svg class=\"transition group-open:rotate-90 shrink-0\" aria-hidden=\"true\" width=\"18\" height=\"18\" viewBox=\"0 0 18 18\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t<path d=\"M8.29688 0.5625H9.70312C9.82812 0.5625 9.89062 0.625 9.89062 0.75V17.25C9.89062 17.375 9.82812 17.4375 9.70312 17.4375H8.29688C8.17188 17.4375 8.10938 17.375 8.10938 17.25V0.75C8.10938 0.625 8.17188 0.5625 8.29688 0.5625Z\" fill=\"currentColor\"\/>\n\t\t\t\t\t\t<path class=\"transition group-open:opacity-0\" d=\"M1.125 8.10938H16.875C17 8.10938 17.0625 8.17188 17.0625 8.29688V9.70312C17.0625 9.82812 17 9.89062 16.875 9.89062H1.125C1 9.89062 0.9375 9.82812 0.9375 9.70312V8.29688C0.9375 8.17188 1 8.10938 1.125 8.10938Z\" fill=\"currentColor\"\/>\n\t\t\t\t\t<\/svg>\n\t\t\t\t<\/summary>\n\n\t\t\t\t<div class=\"px-4 pb-4 -mt-2 md:pb-6 ll-wysiwyg\">\n\t\t\t\t\t<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Coordinate guest-related processes in preparation for the festival, ensuring timely delivery and professional standards.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Act as the daily point of contact for Guest Officers and interns, supporting clear communication and effective workflows.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Collaborate with the Head of Guest and International Relations and step in where needed to safeguard continuity.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Align with internal teams (Programme, Pro, HBF, Communications) to ensure accurate and consistent guest communication.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Oversee guest data, lists and event coordination, ensuring accuracy and accessibility across systems.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Represent IFFR in guest-facing situations where needed, ensuring services reflect the festival\u2019s values of inclusion, diversity and accessibility.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Maintain contact with Dutch distributors and manage related correspondence.<\/span><\/li>\n<\/ul>\n\n\t\t\t\t<\/div>\n\t\t\t<\/details>\n\t\t<\/li>\n\t\t\t<li>\n\t\t\t<details  class=\"rounded-lg group bg-base-300\">\n\t\t\t\t<summary class=\"flex items-center justify-between gap-2 p-4 list-none cursor-pointer md:py-6\">\n\t\t\t\t\t<h3 class=\"font-heading md:text-md\">\n\t\t\t\t\t\tWho are you?\n\t\t\t\t\t<\/h3>\n\n\t\t\t\t\t\t\t\t\t\t<svg class=\"transition group-open:rotate-90 shrink-0\" aria-hidden=\"true\" width=\"18\" height=\"18\" viewBox=\"0 0 18 18\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t<path d=\"M8.29688 0.5625H9.70312C9.82812 0.5625 9.89062 0.625 9.89062 0.75V17.25C9.89062 17.375 9.82812 17.4375 9.70312 17.4375H8.29688C8.17188 17.4375 8.10938 17.375 8.10938 17.25V0.75C8.10938 0.625 8.17188 0.5625 8.29688 0.5625Z\" fill=\"currentColor\"\/>\n\t\t\t\t\t\t<path class=\"transition group-open:opacity-0\" d=\"M1.125 8.10938H16.875C17 8.10938 17.0625 8.17188 17.0625 8.29688V9.70312C17.0625 9.82812 17 9.89062 16.875 9.89062H1.125C1 9.89062 0.9375 9.82812 0.9375 9.70312V8.29688C0.9375 8.17188 1 8.10938 1.125 8.10938Z\" fill=\"currentColor\"\/>\n\t\t\t\t\t<\/svg>\n\t\t\t\t<\/summary>\n\n\t\t\t\t<div class=\"px-4 pb-4 -mt-2 md:pb-6 ll-wysiwyg\">\n\t\t\t\t\t<p>You have:<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Experience in similar roles within large scale film festivals, events or PR\/Talent agencies.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Demonstrable experience working with high-profile talent and\/or senior film industry stakeholders.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Track record of dealing with a wide range of internal and external stakeholders including high-level partners to deliver a project under a strict timeline and framework.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Strong financial and administrative skills, with confidence in budget tracking, keeping appropriate administrative records and coordinating data processes.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Good organisational skills with a great attention to details and the ability to prioritise and to manage as well as meet deadlines.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A collaborative mindset and the ability to coordinate effectively across teams.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">An eye for process improvement and a drive to make systems work better.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Excellent written and verbal communication in English; other languages are a plus. Dutch is not mandatory but appreciated.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Eligible to work in the Netherlands, and able to work at our office based in Rotterdam most days of the week.<\/span><\/li>\n<\/ul>\n\n\t\t\t\t<\/div>\n\t\t\t<\/details>\n\t\t<\/li>\n\t\t\t<li>\n\t\t\t<details  class=\"rounded-lg group bg-base-300\">\n\t\t\t\t<summary class=\"flex items-center justify-between gap-2 p-4 list-none cursor-pointer md:py-6\">\n\t\t\t\t\t<h3 class=\"font-heading md:text-md\">\n\t\t\t\t\t\tWhat do we offer?\n\t\t\t\t\t<\/h3>\n\n\t\t\t\t\t\t\t\t\t\t<svg class=\"transition group-open:rotate-90 shrink-0\" aria-hidden=\"true\" width=\"18\" height=\"18\" viewBox=\"0 0 18 18\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n\t\t\t\t\t\t<path d=\"M8.29688 0.5625H9.70312C9.82812 0.5625 9.89062 0.625 9.89062 0.75V17.25C9.89062 17.375 9.82812 17.4375 9.70312 17.4375H8.29688C8.17188 17.4375 8.10938 17.375 8.10938 17.25V0.75C8.10938 0.625 8.17188 0.5625 8.29688 0.5625Z\" fill=\"currentColor\"\/>\n\t\t\t\t\t\t<path class=\"transition group-open:opacity-0\" d=\"M1.125 8.10938H16.875C17 8.10938 17.0625 8.17188 17.0625 8.29688V9.70312C17.0625 9.82812 17 9.89062 16.875 9.89062H1.125C1 9.89062 0.9375 9.82812 0.9375 9.70312V8.29688C0.9375 8.17188 1 8.10938 1.125 8.10938Z\" fill=\"currentColor\"\/>\n\t\t\t\t\t<\/svg>\n\t\t\t\t<\/summary>\n\n\t\t\t\t<div class=\"px-4 pb-4 -mt-2 md:pb-6 ll-wysiwyg\">\n\t\t\t\t\t<ul>\n<li><span style=\"font-weight: 400;\"> A dynamic, international working environment with passionate colleagues.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> The chance to meet and support filmmakers from around the world.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> A role for 1 fte (5 days a week) for 6 months.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Start date: 1 September.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> This salary is on scale 6 (Ketentafel Film Festivals) \u2013 salary range of \u20ac3,000 to \u20ac3,500 gross per month based on full-time employment.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Office based in Rotterdam, with access to IFFR\u2019s programme and events.<\/span><\/li>\n<\/ul>\n\n\t\t\t\t<\/div>\n\t\t\t<\/details>\n\t\t<\/li>\n\t<\/ul>\n\n\t\t\t\t\t<\/div>\n\t<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Interested in applying?<\/h2>\n\n\n\n<p>Would you like to be part of IFFR? Send us your motivation letter and CV via the link below <strong>before 16 June 2026<\/strong>. <\/p>\n\n\n\n<p>You\u2019ll be informed whether you are invited for an interview on 17 June.\u00a0Interviews (both online or in person) will take place on the 18 and 19 June. If you are in the Netherlands at that period, we\u2019ll ask you to come for an in-person interview.<\/p>\n\n\n\n<p>If you have any questions about this vacancy, please contact M\u00e9lissa Delm\u00e9e Mal\u00e9tras, Head of International Relations, at <a href=\"mailto:m.maletras@iffr.com\">m.maletras@IFFR.com<\/a>. For HR-related questions, please contact hr@IFFR.com.<\/p>\n\n\n\n\t<div data-name=\"acf\/block-buttons\" class=\"align\">\n\t\t\n\t\t<ul class=\"flex flex-wrap gap-2 md:gap-6\">\n\t\t\t\t\t\t\t<li>\n\t\t\t\t\t\t\t\t\t\t\n\n\n\n\n<a\n\tclass=\"group btn btn-primary  \"\n\t\t\thref=\"https:\/\/daywize.mendixcloud.com\/p\/application?param=14840&amp;other=5b285dbc-7783-4bcc-938d-f7b4f65930ca\"\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t>\n\t\n\t\t\t<span data-button-text>\n\t\t\tApply now\n\n\t\t\t\t\t<\/span>\n\t\n\t\t\t\t\t\n\t\t\t\t\t<span class=\"transition-transform duration-300 group-hover:rotate-45 group-focus-visible:rotate-45 flex items-center justify-center w-[1em] h-[1em] icon group-expanded:hidden\" aria-hidden=\"true\">\n\t\t\t<svg width=\"16\" height=\"16\" viewBox=\"0 0 16 16\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M14.667 2.386v9.122a1.053 1.053 0 0 1-2.105 0V4.93l-9.43 9.428a1.054 1.054 0 1 1-1.49-1.491l9.429-9.429H4.493a1.052 1.052 0 0 1 0-2.105h9.121a1.053 1.053 0 0 1 1.053 1.053Z\" fill=\"currentColor\"\/><\/svg>\n\n\t\t<\/span>\n\n\t\t\t\n\t<\/a>\n\t\t\t\t<\/li>\n\t\t\t\t\t<\/ul>\n\t<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Inclusivity at IFFR<\/h2>\n\n\n\n<p>IFFR is committed to building a diverse and inclusive team where everyone feels welcome, regardless of ethnic, economic, cultural or religious background, gender, sexual orientation, age or disability. We encourage all interested candidates to apply.<\/p>\n\n\n\n<p><em>Acquisition in response to this vacancy is not appreciated.<\/em><\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>International Film Festival Rotterdam (IFFR) presents a leading film festival and year-round programme. We support new and adventurous filmmaking talent, also beyond the screening room, through initiatives such as CineMart, the Hubert Bals Fund, Rotterdam Lab and other industry activities. Every year, IFFR welcomes over 2,000 guests from the film industry, including more than 400 [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":0,"parent":119694,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"editor_notices":[],"footnotes":""},"class_list":["post-230879","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Guest Coordinator - IFFR EN<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/iffr.com\/en\/about-us\/vacancies\/guest-coordinator\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Guest Coordinator - IFFR EN\" \/>\n<meta property=\"og:description\" content=\"International Film Festival Rotterdam (IFFR) presents a leading film festival and year-round programme. 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