Assistant to the Directors
IFFR is one of the largest audience and industry-driven film festivals in the world. The festival offers a high quality line-up of carefully selected fiction and documentary feature films, short films and media art. During twelve festival days, hundreds of filmmakers and other artists from all over the world present their work to a large audience (340,000 admissions and around 2,700 film professionals in 2020). In 2021 and 2022 we offered a full online programme. IFFR actively supports new and adventurous filmmaking talents through numerous film industry initiatives including the co-production market CineMart, and its Hubert Bals Fund. IFFR strives for a diverse team: a true reflection of the city of Rotterdam, where everyone is welcome, regardless of their ethnicity, economic or cultural background, religious beliefs, gender, sexual orientation, age, marital status and whether or not they have a disability. We welcome applications from all who are interested in gaining experience in our organisation.
We are looking for an Assistant to the Directors (full-time)
Our Board of Directors consisting of an Artistic Director and a Managing Director are looking for an assistant who can support them in preparations on strategic work as practical support.
The Assistant works directly for the Board of Directors (BoD) and the office manager (who will be part of team Operations). As an assistant you are highly visible and varied, providing a comprehensive and confidential high level coordinating and administrative role in support of BoD mission and vision.
Your main tasks and responsibilities are
- Support the BoD by providing a high standard of executive level assistance to meet the needs of the objectives.
- Managing and organizing diaries and scheduling, meetings, appointments and events for both directors including hospitality and aftercare of these meetings.
- Conducting research and preparing reports and policy papers (e.g. for OCW/Gemeente), interviews, presentations and briefs for BoD.
- Arranging business travel and accommodation to and from meetings or festivals for BoD.
- Acting as the first point of contact between internal relations (e.g. managers) and external relations and stakeholders for BoD on the business and content side.
- Support the BoD and Executive Leadership Team (current MT) as required with setting up meetings, drafting agendas, taking minutes at meetings, circulating papers and monitoring deadlines and agreements.
- Support the Supervisory Board as required with setting up meetings, drafting agendas, taking minutes at meetings, circulating papers and monitoring deadlines and agreements.
- Work closely and provide proactive support to IFFR contracts, legal support and data protection.
- Maintaining company files, database and filing, declarations and archiving of documents when appropriate for BoD.
- During the festival support the directors with practical support and scheduling.
Employed staff benefits
We have our own employment conditions package, to be updated annually, which follows the municipal CAO (Collective Labour Agreement) guidelines on salaries, to ensure competitive offerings in the labour market. In addition to competitive salaries, we offer a range of benefits to our staff members including 25 days paid annual leave and 3 complementary ‘recovery days’, a holiday supplement of 8%, a pension scheme with Nationale Nederlanden, flexible working, opportunity to learn and grow, access to various team events, a discount on our legendary merchandise, and (free) access to our festival programme.
For questions please contact our People & Culture team on 010 890 90 90 or by email [email protected]
We would like to receive your motivation and CV before August 1, 2022. We only process complete applications. After this date, we will make a selection of candidates with whom we want to make a (digital) acquaintance. An online (belbin) assessment is part of the procedure.